Privacy Policy

1. PURPOSE

Make a Future – Careers in BC Education” is committed to protecting the privacy of visitors who use our website (“Site”) to browse, read pages, download information or apply for a position or register for an event.  This Policy explains the type of information that we collect, use and disclose and how it is protected.

If you have questions about how we collect, use or manage personal information through this Site, please contact us at <insert>.

2. WHO ARE WE

“Make a  Future – Careers in BC Education”(“we” or “us” or “MAF”) is a program of the BC Public School Employers’ Association (BCPSEA) that seeks to support the recruitment of educators to British Columbia public school districts and independent schools.

3. ABOUT THIS SITE

This Site allows users and prospective job candidates to browse and download information about opportunities for employment within British Columbia’s education sector.

This Site also allows users to access functions to apply for employment opportunities with employers in British Columbia, and to exchange information with them (“Job Boards”).  Use of the Job Boards is subject to your agreement to the MAF Terms of Use (“Terms”), which is an agreement that governs the services provided to you in connection with the Job Boards.

4. WHO IS RESPONSIBLE FOR PERSONAL INFORMATION COLLECTED THROUGH THIS SITE

Some of the personal information collected through this Site is collected automatically when you use or visit the Site, and some of the personal information that is collected is voluntary provided by users who use the Job Boards or sign up for other services available through the Site (collectively the “Services”).

We are responsible and have control of personal information that we collect through the Site.  The organization with “control” or the “data controller” is the organization that is responsible for personal information that is collecting, including to keep it safe and ensure its collection, use and disclosure complies with applicable privacy laws.

For example, when you browse this Site or make inquiries of us, we are the controller of the data that is collected about you and are responsible for our collection, use, disclosure and processing of that information.

However, some of the Services we perform are provided on behalf of other organizations.  For example, when you use the Job Boards to apply for a position or exchange information about yourself with a prospective employer (each an “Organization”), then the personal information that is collected and exchanged between you and those Organizations is controlled by those Organizations.   We act as the service provider or processor for those organizations.  If you have any questions about how an Organization collects and uses your personal information, you should contact that Organization directly.

5. INFORMATION automatically COLLECTed

When you visit the Site to browse, read pages, download information or apply for a position or register for an event, some information is automatically collected about you.

Depending on how you interact with this Site, that information may include:

• Your internet protocol (IP) address
• Your and browser, operating system and device characteristics;
• Usage data, such as the date and time of the visit;
• Your activity on the Site, such as webpages or files viewed, search and other information about use of the Site.

Information collected automatically is used for purposes such as administering the website, assessing system performance, improving web services, workforce planning and website security and management.  We do not collect or use this information identiable form.

We also use Google Analytics to understand how visitors engage with this Site.  However, no identifiable information is provided or collected by Google.

6. INFORMATION YOU SUPPLY TO US

Personal information we collect and process also includes information that you voluntarily provide to us when you register for an event, register for the Job Boards, or submit questions or inquiries:

In these cases, we may use your personal information to provide Services, respond to your questions, communicate with you, to facilitate your participation in an event, to answer your inquiries or complaints, or to comply with legal obligations. Information we may collect about you for these purposes includes:  Name, contact information, user names and passcodes and contact preferences.

When you use the Job Boards to apply for a position, your information is available to the Organizations that you choose to apply with.  The information that is collected and used is the information that you choose to voluntarily supply.  This usually includes:  your name and contact information, your employment and educational history, your work and community experience,  information about your past employment and educational performance and information about your preferred employment preferences or special considerations that may apply to your employment.   It may also include any sensitive personal information that you choose to share with Organizations (e.g. health data, information about racial or ethnic origin, political opinions, religious or ideological convictions or trade union membership).  Some Organizations may also ask that you respond to specific questions about your needs or past employment, in which case this information will be collected through the website and provided.

The personal data that is collected using the Job Boards is used to assist the Organizations to assess your suitability or eligibility for employment, and to communicate with you for the purposes of arranging employment.  If you are successful in obtaining a position, then this information may also be used to make suitable arrangements for your hiring and prepare for your arrival.  For more information, you may wish to review the privacy policies for each Organization you choose to apply with.

HOW WE PROCESS YOUR PERSONAL INFORMATION

We process personal information to provide, improve and administer our Services, to communicate with you and respond to your inquires, for security purposes, to carry out the Terms and to comply with law.  We may also process your personal information for other purposes for which you provide your consent.

Depending on how you interact with this Site, we may process your personal information for any one or more of the following reasons:

• To create and manage your account and authenticate your identity;
• To deliver Services to you in accordance with the Terms;
• To respond to questions, inquiries or requests for services or to provide support to you in connection with the use of this Site or our Services;
• To communicate with you and to enable your communications with the Organizations;
• To protect an individual’s vital interests such as to protect against harm;
• To assess, evaluate and improve this Site and our Services; and
• To comply with legal requirements.

From time to time, the Organizations may ask us to provide them with aggregated or de-identified data about the use of the Job Boards in relation to their operations.

LEGAL BASIS FOR PROCESSING INFORMATION

MAF is located in British Columbia, Canada and is subject to the British Columbia Personal Information Protection Act, and, and in some circumstances, to the Freedom of Information and Protection of Privacy Act.  We also endeavor to comply with other privacy and data protection laws that are applicable to us when our users are based outside of Canada.

Some data protection laws, such as the General Data Protection Regulation (GDPR) and the UK GDPR require organizations to provide notice of the legal basis on which they collect, use, disclose and process personal information.  We may rely on the following legal bases for processing personal information:

• We rely on your consent to process your personal information.  You may provide consent when you accept the Terms or you may provide other voluntary consents to us.  Consent can be withdrawn at any time by contacting us at <  >.

• To Perform a Contract. We may process your personal information in order to fulfil our contractual obligations to you, such as by providing Services to you or at your request.

• Legal Obligations. We may process your personal information where we are required to do so by law, such as to comply with a court order or subpoena or cooperate with an investigation or legal proceeding.

• Vital Interests. We may process personal information if it is necessary to protect an individual’s vital interests, such as to protect against threats or risks of individual harm.

WHO we share data with

For users of the Job Boards, personal information that you voluntarily provide as part of an application or inquiry related to a position is shared by us externally with the Organization with whom you choose to apply.

MAF utilizes service providers to operate the Site and Job Boards, but we do not share user data with other third parties, and it is accessed only by MAF personnel and service providers for the purposes described above.

Some information about Site and Job Board usage may be aggregated and used by MAF and its funders for the purposes of evaluating and improving our services, but no information in identifiable information is used or disclosed for these purposes.

HOW YOUR DATA IS STORED

All personal information collected through the MAF website is stored by MAF and its service providers only within Canada.  For information about how the Organizations store your personal data, please refer to their privacy statements.

We comply with local personal information protection laws, which require that we retain your data for at least one year if it is used to make a decision about you.  Otherwise, we seek to destroy data as soon as it is no longer needed for business or legal purposes.

HOW WE PROTECT YOUR INFORMATION

Privacy laws in Canada require MAF to protect your personal information by making reasonable security arrangements against such risks as unauthorized access, collection, use, disclosure, or disposal. Security measures have been integrated into the design, implementation and day-to-day operating practices as part of MAF’s continuing commitment to the protection of personal information.

We will take appropriate measures to safeguard the personal information provided, taking into account the sensitivity of the information. However, due to the nature of the technologies involved, there may still exist security or privacy risks, and we cannot guarantee that your personal information will not be collected, used or disclosed in ways not conforming with this policy.

Visitors should be aware that this Site includes links to websites operated by other agencies, organizations and businesses. When you link to such third party sites,  this privacy policy will not apply. MAF is not responsible for the privacy practices or content of external third party websites.

If you believe that your personal information is being used for a purpose other than what was intended, please direct your inquiries to contactus@makeafuture.ca.

COOKIES AND WEB ANALYTICS TOOLS

To improve your experience on this Site, we may use “cookies”.  A cookie is a small text file that our Site may place on your computer as a tool to remember your preferences.  You can refuse the use of cookies by selecting the appropriate settings in your browser.  However, please note that if you do this, you may not be able to use the full functionality of this Site.

Cookies are used to collect anonymous traffic data to assist us with web analytics.  Web analytics are tools that analyze how the Site is used and to improve visitors’ online experience.  These tools work by tagging web pages to capture a limited amount of data (including the internet protocol (“IP”) address of the computer, None of the data compiled using these tools are used by us or by our service providers to try to identify you.

We also want you to know that we limit our use of cookies.  Some organizations use Persistent Cookies, which retain information and identify you whenever you access a website. We use Sessional Cookies, which are used to help you move around our website and but do not store personal information after you leave the Site. Sessional cookies are valid only during the time you are actually using the website.

We use Google Analytics in order to better understand how users engage with this Site and to and improve user experience.  If you do not wish Analytics to be used in your browser, you can install the Google Analytics Opt-out Brower Add-on.  Learn more about Google Analytics and privacy at <at link>.

YOUR RIGHTS

We are subject to the British Columbia Personal Information Protection Act (PIPA), and we work hard to ensure that all collection, use and disclosure of personal information through the Site is fully compliant with PIPA.

Under PIPA, you have the right to request access to your personal information within our control.  You also have the right to request correction of your personal information and to be told how your information is collected, used and disclosed by us.  Complaints under this Policy may be directed to our Privacy Officer <contactus@makeafuture.ca>.

We also recognize that from time to time, users visit our website from areas outside of Canada.  To the extent that they apply, we attempt to comply with all personal data protection laws within and outside of Canada.  Under such foreign laws, such as the General Data Protection Regulation in the European Union, some users may have access to additional rights and remedies in relation to how their personal data is collected, used and disclosed, such as:  (i) the right to object to the processing of personal data, (ii) the right to require that personal data be erased or rectified, (iiI) the right to request the restriction or suspension of processing data, (iv) the right to require the transfer of personal data or to obtain it in a portable format; (v) the right to file complaints; and (vi) the right not to be subject to automated decision making.

withdrawing consent or changing accounT information

You may withdraw your consent to the processing of your personal information at any time by writing to us at <  >.

You may also amend or change your account information with us or delete your information by <  >.

CHANGES TO THIS POLICY

MAF reserves the right to make changes to this Privacy Policy at any time. If we make any material changes to this policy, we will update this site to include such changes and notify users for 60 days on the home page of the website.

Any questions regarding this privacy policy can be directed to contactus@makeafuture.ca.